Choosing the right printer and scanner for a small office can make a significant difference in productivity and cost-efficiency. In 2025, businesses are looking for devices that offer seamless connectivity, high-quality output, and cost-effective operation. Whether you need a reliable all-in-one printer or a dedicated scanner, this guide highlights the top options for small offices.
Key Features to Consider
Before diving into the best models, consider the following features when selecting a printer for your office:
- Print Speed & Volume: Look for devices that can handle your office’s daily printing needs efficiently.
- Cost Per Page: Choose models with affordable ink or toner refills to minimize long-term expenses.
- Connectivity: Wireless and cloud printing capabilities allow for seamless integration with office workflows.
- Multifunctionality: All-in-one devices with printing, scanning, copying, and faxing functionalities can save space and money.
- Duplex Printing & Scanning: Automatic double-sided printing and scanning improve efficiency and reduce paper consumption.
- Security Features: Data encryption and secure print release functions help protect sensitive documents.
Best Printers for Small Offices in 2025
1. HP OfficeJet Pro 9025e – Best All-in-One Inkjet Printer
Pros:
- Fast printing speed (up to 24 ppm black and 20 ppm color)
- Automatic duplex printing
- Smart app integration for cloud-based printing
- Affordable ink subscription service
2. Brother HL-L3270CDW – Best Color Laser Printer
Pros:
- High-quality color printing with fast output
- Wireless and mobile printing support
- Low cost per page compared to inkjets
Cons: - No scanning or copying functionality
3. Epson EcoTank ET-4850 – Best Cost-Effective Inkjet Printer
Pros:
- Refillable ink tanks reduce long-term costs
- High page yield per refill
- Compact design with an automatic document feeder
Cons: - Higher upfront cost compared to cartridge-based inkjets
4. Canon imageCLASS MF455dw – Best Monochrome Laser Printer
Pros:
- Fast and efficient for text-heavy printing
- Large paper capacity (up to 900 sheets)
- Secure print feature for sensitive documents
- Cons:
- Lacks color printing capability
Best Scanners for Small Offices in 2025
1. Fujitsu ScanSnap iX1600 – Best Overall Document Scanner
Pros:
- High-speed duplex scanning
- Wireless connectivity for easy file transfer
- Intuitive touchscreen interface
Cons: - Premium pricing
2. Epson WorkForce ES-500W II – Best Wireless Document Scanner
Pros:
- Auto-feed feature for batch scanning
- OCR technology for searchable PDFs
- Wireless connectivity for cloud storage integration
Cons: - Requires occasional maintenance for optimal performance
3. Brother ADS-1700W – Best Compact Scanner
Pros:
- Space-saving design
- Fast and accurate document scanning
- Touchscreen operation for quick adjustments
Cons: - Limited sheet capacity
Final Thoughts
Selecting the best printer and scanner for your small office in 2025 depends on your specific needs and budget. If you require high-quality color printing, a laser printer like the Brother HL-L3270CDW is a great choice. For cost-effective ink usage, the Epson EcoTank ET-4850 provides long-term savings. When it comes to scanning, the Fujitsu ScanSnap iX1600 remains a top pick for its speed and efficiency.